Email filters aren't often what they promise to be, and spam gets smarter every day. One of the best ways to organize my digital communications that I've found is simply to have separate email accounts for separate areas of my life.
Here is one way I organize all my email accounts, aside from my very personal account which I give to no one I don't absolutely trust. Note, the name "firstlast" is really whatever title you might want, including the typical email naming types like bumblebee28 or lilponyrox, etc. This just personalizes it so you always know that it belongs to you. You could even use your first initial and last name to keep it simple.
|CATEGORY||ACCOUNT||PURPOSE / USE|
|Travelemail@example.com||All travel accounts like Kayak, Marriott, Lyft and more|
|Financefirstname.lastname@example.org||Bank, PayPal, Money Transfer apps, investment accounts|
|Lifestyleemail@example.com||All clothing and shopping, food reward points programs, movie apps and points accounts, signing up for the upcoming celtic festival so they can email me my tickets, etc.|
|Employmentfirstname.lastname@example.org||Applying for a new job? Have a few freelance accounts on Fiverr or Thumbtack? Managing your LinkedIn and don't want notifications flooding your personal account?|
|Livingemail@example.com||For my apartment complex to send me notifications, my gas and power accounts, Netflix, notifications from the city for my tags and licenses.|
I could go on, but I hope you get the idea.
Now, how do you manage all these accounts without having to login over and over? If you didn't know, mail clients (i.e. MS Outlook at work) are available to download. I've used Mozilla Thunderbird (by the same folks who make the internet browser FireFox) for many years. It's free to download and you can connect at least twenty separate email accounts. I know because I've connected more than twenty email accounts at one point.
Click on the image below to download for free.
While Thunderbird is no longer officially maintained by Mozilla (to my knowledge), a rabid group of developers keep it running and up-to-date. I trust it, myself, but I do not guarantee you'll have my success with it. To learn more about how to use Thunderbird, CLICK HERE.
Whether using Thunderbird, Mac Mail or other web service client, they all offer automatic refreshing, templates, attachment and other services. If you've used MS Outlook at work, it operates much the same, but it's easier to check multiple email accounts. I don't need to login to the client every time I need to check mail, and the icon at the bottom of my computer screen often tells me when I have new mail and how many.
You can also add several Google accounts to any smartphone and even embed a small email list as a widget to keep track of different emails. For more information about your particular smartphone, refer to your user guide or search the internet.
I don't worry about spam in important accounts. My lifestyle accounts gets spam, but it's my throw-away account that I don't care so much about as I do the others. Use this to simplify your life and ensure you always keep up with your communications properly.